Position Summary
| The Office Manager is responsible for ensuring the smooth day-to-day operation of Abundant Mines’ headquarters and administrative functions. This role serves as the primary coordinator for office operations, facilities management, team logistics, vendor relationships, company events, travel coordination, inventory management, and administrative support. The Office Manager acts as the operational backbone of the Bend headquarters, creating an organized, professional, and productive environment that enables employees, leadership, customers, partners, and visitors to have an exceptional experience. |
Key Responsibilities
Office Operations Management
Headquarters Management
- Ensure the Bend office remains organized, professional, and operational at all times.
- Manage office supplies, equipment, and workspace needs.
- Maintain conference rooms, common areas, and shared workspaces.
- Coordinate office maintenance and facility repairs.
- Serve as the primary point of contact for office-related issues.
Facilities Coordination
- Manage relationships with landlords, property managers, and building vendors.
- Coordinate office improvements and maintenance projects.
- Monitor office safety standards and workplace compliance.
- Ensure office security procedures are followed.
Visitor & Guest Experience
- Welcome visitors, clients, investors, vendors, and partners.
- Coordinate office visits and leadership meetings.
- Prepare meeting spaces and hospitality arrangements.
- Ensure guests receive a professional and organized experience.
Site Tour & Customer Experience Support
Site Tours
- Coordinate logistics for client site tours.
- Manage visitor registration and waiver collection.
- Coordinate transportation and lodging when needed.
- Prepare welcome materials and tour schedules.
- Ensure a professional customer experience throughout the visit.
Customer & Partner Visits
- Support VIP customer visits.
- Coordinate investor and partner meetings.
- Manage hospitality and event logistics.
- Assist leadership with visit preparation.
Vendor & Purchasing Management
Vendor Relationships
- Maintain relationships with office and service vendors.
- Coordinate vendor onboarding documentation.
- Manage vendor communication and scheduling.
- Track vendor contracts and renewal dates.
Purchasing
- Procure office supplies and equipment.
- Coordinate company merchandise orders.
- Support purchasing for events and conferences.
- Maintain purchasing records and approvals.
Inventory & Asset Management
Office Inventory
- Maintain office inventory records.
- Track company-owned office equipment.
- Monitor supply levels and replenishment needs.
- Coordinate storage organization.
Company Assets
- Track assigned equipment.
- Assist with onboarding equipment distribution.
- Coordinate equipment recovery during offboarding.
- Maintain accurate asset records.